1. Eligibility and Registration

2. Payment Terms

• Participation in Events is subject to 100% prepayment as per the invoice and Participation Package selected.
• Fees do not typically include travel fees.

3. Event Participation Conditions

• Participants are obligated to:
o Attend the entire scheduled program (without violating the participation regulations),
o Adhere to the event's ethical standards and code of conduct.
o Comply with all health and safety requirements (do not attend the event if you are sick, do not hide your illness, and do not expose other guests to the risk of respiratory, viral, or other illnesses).

• WESIO reserves the right to refuse participation or terminate access for the following reasons:
o Violation of payment terms,
o Disruptive or unethical behaviour,
o Force majeure or other unforeseen events.

• Organisation
All information from active participants (championship participants, jury members, speakers) necessary for the event must be provided to the organizers no later than five weeks in advance (photo of the speaker, video or PDF presentation, speech outlines for announcements and social media). Any corrections to this information may be made no later than 14 days before the event. Changes made by the Client at short notice that result in significant additional organizational costs or additional administration for both the organizers and the host (technical services of rental companies) must be paid by the Client additionally at the current rate of GBP 200 for each correction.

4. Cancellation & Refund Policy

• Client-Initiated Cancellation: Refunds are governed by the specific terms outlined in each Conditional Offer Letter. Administrative fees apply.
• Organiser-Initiated Cancellation: WESIO will offer a full refund or transfer the Client to another Event.
• All refunds are processed within 30 calendar days.

5. Event Modifications

• WESIO may adjust the Event format (e.g., online instead of in-person) or schedule due to force majeure circumstances.
• Notice of changes will be communicated via the website or email. Continued participation after notice implies acceptance of the changes.

6. Certificates and Diplomas

• Issued only upon:
o Completion of Training Programmes
o Attending the status of SWCC Participant, Jury Member, Speaker or Laureate
o Full payment of Event Fees
o Completion of required documentation and acceptance forms

7. Code of Conduct

Participants and Clients are expected to:
• Promote a collaborative and respectful learning environment.
• Represent themselves and WESIO professionally in communication with peers, mentors, staff, and partners.
• Avoid spreading misinformation or negative attitudes about WESIO or its partners.

8. Legal Framework

• This policy and all participation-related agreements are governed by UK law.
• Disputes unresolved through negotiation shall be subject to UK jurisdiction.

This Participation Policy must be read in conjunction with the Public Offer Agreement, which is publicly available at www.wesio.org and is legally binding upon accession.