AGREEMENT FOR PARTICIPATION IN EVENTS
WORLD EDUCATION, SCIENCE AND INNOVATION ORGANISATION
TERMS AND CONDITIONS
(Public offer)
United Kingdom of Great Britain and Northern Ireland
The WORLD EDUCATION, SCIENCE AND INNOVATION ORGANISATION LIMITED (hereinafter - the WESIO) represented by the Director Olga Azarova, who in turn acts on the basis of the Charter, hereinafter referred to as the “Contractor", guided by the legislation of the United Kingdom on the one hand and on the other hand, an individual undergoing training (hereinafter referred to as the “Participant”), acting independently on his own behalf, if he/she is already of legal age or his official representative / relative / guardian, hereinafter referred to as the "Customer" which together with the Participant are hereinafter referred to as the "Client" or "Applicant", who has acceded to this Agreement (hereinafter referred to as the “Agreement”) by submitting an application in any form (in paper or electronic form) to participate in any event organized by WESIO independently or in cooperation with partners (hereinafter referred to as the “Event”).
This document sets out the WESIO’s (as defined below) terms and conditions, which together with the terms contained in the Conditional Offer, the Application Form, website information and in any documents or policies referred to in these Terms and Conditions (as defined below), will form a Agreementual relationship between the WESIO and Client under which the WESIO agrees to enrol Client on one of the programmes.
The Contractor and the Applicant of the Application for Accession to the Agreement (hereinafter – Acceptance Form or Accession Application), jointly referred to hereinafter as the “Parties”, previously acquainted with the terms and requirements of the agreement, including the invalidity of the agreements, acting voluntarily and aware of the significance of their actions and consequences, as well as the legal nature of this Agreement, their rights and obligations under it, the value of the object of the Agreement, confirming the absence of pressure and deception, concluded this Agreement and agreed to be bound by this Treaty and its annexes as follows.
1. DEFINITIONS AND INTERPRETATION
1.1. The definitions set out below apply in these Terms and Conditions:
Acceptance Form: the form sent by the WESIO to the Applicant in the form of the Application for Accession (Application) in the Conditional Offer Letter, which must be completed and signed by the Applicant to confirm acceptance of the Offer and sent to WESIO.
Client: a person who independently represents a Participant or a Participant of active age who submits an application (The Application for Accession) for the Participant to participate in an Event organized by WESIO.
Application for Accession (Application): the formal request made by an Applicant, on the Application Form, for participation of the Participant in the Event organized by WESIO.
Agreement means Conditional Offer Letter, the Application for Accession, the Terms and Conditions, the WESIO Privacy Policy.
Acceptance Date means the date when WESIO signs the Application for Accession to make the Agreement between WESIO and Client effective.
Additional Fee means a fee charged to the Client by WESIO for additional elements of the Event for the Participant in addition to the Service Fee, as set out in the Application for Accession.
Conditional Offer Letter: A letter sent to an Applicant inviting them to participate in an Event, outlining conditions that must be met before the Agreement becomes effective.
International Certificate means the certificate identified in the Application Form and issued to the Participant in accordance with and subject to this Agreement, if such a certificate is provided for by the condition of the Event.
International Diploma means the diploma identified in the Application Form and issued to the Participant in accordance with and subject to this Agreement, if such a diploma is provided for by the condition of the Event.
Confidential Information means information that is by its nature confidential or is designated by party as confidential or that a party knows or ought to know is confidential but does not include information which prior to the date of this Agreement was lawfully in the public domain or has been published, circulated or announced publicly or otherwise was developed by a party independently of the other party.
Deposit: The initial payment for participation in the Event required to accept the offer, as specified in the Conditional Offer Letter.
Partners: institutions, organisations, companies associated with WESIO as specified in your Conditional Offer Letter.
Financial Sponsor: the individual or organisation that has agreed to pay part or all your Participation fee for the Event, accommodation fees and/or any Additional Costs.
Intellectual Property (Rights) include any:
- copyright;
- designs, patents, trademarks, semiconductor or circuit layout rights (whether registered, unregistered or applied for);
- concept, idea, information, data, process, formula, discovery, video;
- moral rights;
- trade, business, company or domain names;
- trade or process secrets, know-how;
- other proprietary, licence or personal rights arising from intellectual activity in the business, industrial, scientific or artistic fields.
Interview means the face-to-face interview conducted by WESIO with Participant.
EU Applicant: an Applicant that is not subject to immigration control within the UK and has the right to participate in Events in the UK without a visa.
International European/Non-EU Applicant: an Applicant that is not subject to immigration control within the EU and has the right to participate in activities in the UK without a visa.
International Applicant: An applicant who is subject to immigration control in the UK and therefore will need a certain level of visa to attend WESIO events in the UK, unless they already have another visa that allows a presence in the UK and is considered acceptable.
International Participant: A Participant who requires a certain level of visa to be eligible to attend WESIO events in the UK.
Home Applicant: an Applicant who is not subject to immigration control within the UK and is eligible to participate in activities in the UK without a visa.
Materials means any document, code, programmes or other material forms of expression or any other object, process or thing comprising Intellectual Property Rights which is provided or brought into existence through the provisions of the obligations and duties described in this Agreement.
Media mean all media including digital, electronic, print, television, film, radio, audio, audio-visual works and other media now known or to be invented.
Notice means a written notice, consent, approval, direction, order or other communication.
Notice Address means in respect of a party:
- the address, email address specified in the Application Form; or
- where the party gives Notice to all other parties of another address or number, the last address, email address so notified.
Option means the relevant option as set out in the WESIO Application Form.
Optional event elements mean optional actions.
Optional Events are events conducted at the sole discretion of WESIO outside of the terms and conditions described in the documents specific to the specific Event.
Offer Letter: the letter sent to the Applicant offering a place on an Event, being either a Conditional Offer Letter or an Unconditional Offer Letter.
Other Fees Paid: any fees or charges paid to the WESIO under the Agreement (including, without limitation, accommodation fees where such fees have not been collected on behalf of and transferred to a third party accommodation provider in accordance with the Participant’s instructions or where the WESIO has provided the Participant with Terms and Conditions specifically covering an accommodation Agreement), but not included in the Fee for participation in the event.
Premises means the space hired by WESIO for the purpose of conducting WESIO’ Services or for the event.
Subsequent Event Fee: The fee for participation in the Event minus any deposit paid by the Client.
Participant: the person that, following receipt of an Conditional Offer Letter, accepts to participate in the Event.
Services means the services set out by WESIO as a whole rage of services.
Participant Kit means the set of materials specified in the WESIO Application Form, if any, under the terms of the Event.
Terms and Conditions: these terms and conditions, also available online at the website.
Event Fee/Service Fee: The fee payable by the Client for participation in the Event as specified in the Conditional Offer Letter.
Conditional Offer Letter: the letter sent to the Applicant offering a place on a Programme, containing the Acceptance Form.
2. GENERAL PROVISIONS: OBJECT OF THE AGREEMENT
2.1. The Client, in the manner and under the conditions set out in this Agreement, receives the service of participation in the Event, and the Contractor undertakes, to the extent and on the terms established by this Agreement, to provide the Client with services for the participation of the Participant in the Events chosen by him/her (hereinafter referred to as the "Services for participation in the Event"), which the Participant indicates in the Application for Accession.
2.2. The Client agrees with the volume of selected Events listed in the Application for Accession and with other services to be received by the Participant in accordance with the description of the Event posted on the Official website.
The Client undertakes to pay for the Contractor's services in the manner and in the amount specified in the Application for Accession and invoices issued.
2.3. Participation packages in the Event and the cost chosen by the Client are described in Appendix to the Agreement.
2.4. The Client confirms and agrees with the receipt by the Participant of services for participation in the Event on the basis of the Application for Accession, which is an Appendix to this Agreement and which is signed by the Client himself.
2.5. By signing the Application for Accession, the Client confirms that he/she is familiar with and agrees with the List of Event Elements, which is fixed by the Parties in the Application for Accession to this Agreement.
2.7. The provision of Services for participation in the Event, provided for by this Agreement, is carried out according to the schedule of the Event, determined by the Contractor independently.
2.8. The provision of Services for participation in the Event provided for by this Agreement is carried out from the date of the beginning of the Event until the end of it, or until the occurrence of an event that makes it impossible to provide services, namely:
- violation of payment terms by the Client;
- violation of the rules of ethical behavior of the Participant;
- force majeure circumstances;
- other cases that could not be foreseen, but which prevented the Contractor from starting or continuing the performance of the service.
2.10. Upon signing by the Parties of the Act of acceptance of services, the Participant receives Certificates and Diplomas of the Participant, confirming the participation of the Participant in the Event, if the organisers provide it for this Event.
2.11. This Agreement is an agreement of accession and concluded by joining the Client to all its terms in general. The Client cannot offer his terms of the Agreement. The Client, in the case of accession to this Agreement, has unambiguously identified and evaluated its ability and necessity to conclude this Agreement (accession to it). This Agreement is a public offer.
2.12. By entering into this Agreement, the Client automatically agrees to the full and Сonditional acceptance of the provisions of this Agreement, and all annexes, which are integral parts of the Agreement.
2.13. The Parties acknowledge that this Agreement is not a sham or fraudulent transaction or an agreement concluded under the influence of pressure or deception.
2.14. The Client confirms the fact of acquaintance and agreement with all the terms of this Agreement in full, and also confirms the fact of accession to this Agreement by signing the Application for Accession in the manner stipulated by this Agreement.
2.15. The current valid version of the Agreement is posted in the "Agreement" section on the Contractor's website: www.wesio.org (hereinafter referred to as the Contractor's Website).
Any Event can be organized by different legal entities in cooperation with each other or independently.
Each Contractor may have co-Contractors who, in turn, and by agreement between co-Contractors, may receive payment directly for the full or partial participation of the Participant in the Event.
The Participant can pay for participation in the Event in installments for different Contractors, with each of which he/she can conclude a separate Agreement and from each of which the Client will receive an invoice for part of the payment for participation in the Event.
The total amount of payments to all Contractors cannot exceed the cost of participation in the Event, which is indicated on the website of the Event.
2.16. The Contractor, in order to familiarize the Client with the changes in this Agreement, publishes changes to the Agreement in the following way of his choice:
- placing the Agreement and its annexes on the Contractor's Site;
- sending E-mails from the address of the Contractor specified by the latter in the Application for Accession.
3. RIGHTS AND OBLIGATIONS OF THE PARTIES
The Contractor is required to:
3.1. Organise the Event in accordance with the conditions described on the website of the Event.
3.2. Provide services for participation in the Event with an individual approach to the Participant and within the framework of the selected Participation Package and the Plan of the Event.
The Contractor has the right to:
3.3. Refuse to provide services to the Client based on the results of interactions with the Client and/or the Participant without giving reasons.
If the Contractor refuses to provide services to the Client, the Contractor has the right to return the balance of the amount paid by the Client, minus the costs incurred by the Contractor while providing services to the Client, or which the Contractor compensated a third party for the damage caused to it by the Participant.
3.4. To receive timely and full payment in accordance with the terms of the Agreement.
3.5. To reserve the right to change the sequence of events within the framework of the Event, as well as independently choose and change the topics of speeches within the declared theme of the Event.
3.6. To terminate the Agreement unilaterally upon the occurrence of the circumstances stipulated by this Agreement.
3.7. To prevent a Participant with signs of dangerous viral and respiratory diseases from attending the Event.
3.8. Change the format of the event from an offline form to an online form in the event of an epidemic, hostilities or other force majeure circumstances that are declared in the world or in the country where the Event is held.
Postpone the event for the duration of force majeure, epidemics or hostilities.
Return the balance of money to the Client, if it is impossible for him/her to attend the rescheduled Events, with the exception of those sunk costs incurred by the Contractor, being in relations with third parties (hotels, transport companies, employees, state tax authorities, and others), the costs of which were incurred by the Contractor and which can be attributed by the Contractor to the share of expenses for each Participant.
The Client of the services is required to:
3.9. Observe the terms of this Agreement.
3.10. Inform the Contractor in advance about the reasons for the absence of the Participant.
3.11. To compensate for any losses incurred by the Contractor, which have occurred due to the fault of the Participant and / or the Client, their representatives.
The Client has the right to:
3.12. Require the Contractor to perform properly his duties assigned to him by this Agreement and the applicable law of the country where the services are provided to the Client.
3.13. To receive training services in accordance with the terms of the Application for Accession.
3.14. Familiarize with the terms and conditions of the Event.
3.15. Obtain a Certificate and / or Diploma of the Event Participant, if the organisers provide them for the Event, with the following mandatory actions:
- availability of full payment for participation in the Event;
- personal participation of the Participant at the Event;
- signing by the Parties of the Act of acceptance of services.
4. FEE FOR SERVICES
4.1. Payment for WESIO services, including payment for participation in the Events that the Participant can attend, is made in accordance with the selected Participation Package at the Event and the existing prices for WESIO services.
4.2. The Client is obliged to pay the Contractor the payment for services in the amount specified in the Invoice, in the form of a 100% prepayment for participation in the Event.
4.3. Tariffs for WESIO services, including for participation in the Events, are set for each Event separately and posted on the official websites of the Events.
4.4. In addition to the services specified in the Tariffs, the Participant may receive additional services from the Contractor that are not provided for in the Application for Accession.
4.5. In the Participation Packages, which are described in the Application for Accession and the Appendix "PROGRAM AND COST OF PARTICIPATION IN THE EVENT" (hereinafter referred to as the "Program"), the parties fix the cost of services, selected Events, dates and other conditions for the Participants of the Events.
The cost of services provided to the Participant of the Event does not include, unless otherwise specified in the Application for Accession and in the Program, the costs of participation of relatives and accompanying persons of the Participant at the Event; travel, meals, accommodation en route to the venue of the Events; registration fees of the Participant's relatives and accompanying persons at solemn events.
4.6. The Contractor reserves the right to change the cost of the Event, which may arise due to inflation; change of venue; inclusion of additional services ordered by the Participant; change in the form of taxation of the Contractor and in connection with other significant factors that may affect this decision.
The Contractor is obliged to notify the Client about this in advance and justify these changes.
4.7. The Contractor reserves the right to increase the number of services and the corresponding payment for the Participation Package with the prior consent of the Client.
The Client has the right to refuse additional offers of the Contractor to increase the Services offered to him/her for participation in the Event, if these offers come from the Contractor after the Client signs the Application for Accession and makes full payment for participation in the Event.
5. DISPUTE RESOLUTION
5.1. All disputes arising out of or related to this Agreement shall be settled through negotiations between the Parties.
5.2. If the dispute cannot be resolved by negotiation, it shall be settled by the court in accordance with the established jurisdiction and jurisdiction of such dispute in accordance with the legislation of the UK.
6. LIABILITY AND OPERATION OF THE AGREEMENT
6.1. The Client is responsible for the timeliness and completeness of payment for services related to participation in the Event.
6.2. The Contractor reserves the right to terminate the Agreement unilaterally in the following cases:
- violation by the Client of the terms of payment specified in the terms of this Agreement;
- systematic violation by the Participant of the Program of the Event;
- unethical behavior of the Participant of the Event.
7. FORCE MAJEURE
7.1. The parties shall be released from liability for failure or improper performance of obligations under the Agreement in case of circumstances of force majeure, emergency and unforeseen circumstances, which include in particular: natural disasters (earthquakes, floods, fires, snowstorms, etc.); legislative acts of the countries of the Parties to this Agreement; prohibitive measures; acts of state authorities of the countries of the Parties to this Agreement, as well as other circumstances recognized in due course by force majeure.
7.2. In such circumstances, the Party under their influence is obliged to notify the other Party within 3 days.
7.3. A party under the influence of force majeure must, within 14 calendar days, transmit to the other Party written confirmation of the existence of a force majeure and the duration of the force majeure circumstances.
7.4. If the confirmed force majeure circumstances continue for more than 30 days, then any Party to the Agreement may unilaterally refuse to execute it by postponing it for such circumstances during such circumstances.
8. MODIFICATION AND TERMINATION OF THE AGREEMENT
8.1. The parties agreed that the Contractor has the right to amend the terms of the Agreement and other annexes to the Agreement. In this case, changes made by the Contractor to the Agreement, as well as the new version of the Agreement, become binding on the Parties from the date the Contractor places a new version of the Agreement on the Agreement Site, or changes made to the Agreement on the Contractor Site / or by e-mail or by other means of electronic communication, unless otherwise specified by the Contractor.
8.2. The Contractor reserves the right to notify the Client of changes to the Agreement by e-mail from the official address of the Contractor specified on its official website or in this Agreement. The Parties have confirmed their agreement that such notification is appropriate to them and undertake to accept such notices from the Contractor as binding.
8.3. If the Client has not addressed within 10 calendar days from the date of entry into force of such changes the notice of termination of the Agreement, the Parties consider that the Client supports and agrees with the changes in the Agreement (annexes thereto). The Client independently monitors the Site and electronic communications for the purpose of changing the terms of the Agreement. The risk of non-compliance with this requirement lies fully with the Client.
8.4. If the Client does not agree with the changes, he has the right to offer to terminate the Agreement by giving written notice to the Contractor not less than 1 months before the planned date of termination in compliance with the payment obligations stipulated by Section 4 and Section 6 of this Agreement, which occurred during the period of validity of the Agreement or in connection with performance, non-performance, improper performance of the Agreement. Upon receipt of such notification, the Parties shall continue to effect, within the specified term, until the termination, the latest version of the Agreement, accepted for changes, which the Client has not agreed to. The notice of termination of the Agreement does not release the Client from the fulfilment of its obligations.
9. CONDITIONS FOR ENTRY INTO FORCE
9.1. This Agreement and its annexes are distributed in electronic form by posting the text of the Agreement on the Contractor's website or in hard copy with the original signature of the Contractor's authorized person.
9.2. The signing of the Agreement is carried out by the method of accession of the Client to the Agreement. The following steps carry out accession of the Client to the Agreement:
- filling out the Application Form (Application for Accession);
- receipt of the Conditional Offer (Letter of Acceptance);
- provision by the Client of confirmation of payment for services (copy of the Payment order to the bank or other document);
- provision by the Contractor of a Letter with a conditional offer (Letter - confirmation of the status of the Participant at the Event).
9.4. The Agreement terminates upon full fulfilment by the Parties of all obligations stipulated by it.
9.5. The Agreement and Additional Agreements to this Agreement, in the case of separate agreements, may also be signed by the Parties in paper form or by means of an electronic digital signature.
10. FINAL POSITIONS
10.1. All legal relations arising out of or related to this Agreement, including those related to the validity, conclusion, execution, amendment and termination of this Agreement, interpretation of its terms, determination of the consequences of invalidity or breach of the Agreement, shall be governed by this Agreement and the relevant the norms of the legislation of UK, as well as the customs of business turnover, which are applied to such legal relations on the basis of the principles of honesty, reasonableness and fairness.